Council Meeting

Council move into Closed Session at 6:01 pm to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Closed Session adjourn at 6:50 pm and Regular Council reconvene at 7:00 pm.

the June 28, 2022 Council Meeting Agenda be approved as presented.

the minutes of the June 7, 2022 Council Meeting be adopted as presented.

the Consideration for the John Coultis Drain 2022 under Section 78 of the Drainage Act convenes at 7:06 pm.

the Consideration of the John Coultis Drain 2022 close and the regular Council meeting reconvene at 7:36 pm.

Report CL 22-2022 providing Council with information on the Consideration for the John Coultis Drain 2022 be received; and THAT the John Coultis Drain 2022 Report be adopted; and THAT the by-law providing for drainage works to the John Coultis Drain 2022 be received and read a first and second time; and THAT the Court of Revision be set for August 9, 2022 and the meeting notice be mailed to assessed property owners, all the required agencies and organizations.

the Council meeting adjourn at 7:37pm for a Public Meeting to be held under the Planning Act.

the Public Meeting closes and the regular Council Meeting reconvenes at 7:42 pm.

That Report PL 14-2022, relating to a Zoning By-Law Amendment Application, submitted by Cynthia Maxfield be received; That Zoning By-Law Amendment Application ZO-08/2022 submitted by Cynthia Maxfield requesting an amendment to Zoning By-Law 1 of 2003 to rezone Concession C, Plan 7 Part Lot 20 RP 25R8732 Part 2 to the Agricultural-1 and Environmental Protection – Woodlot Zones with a minimum required setback of 15 m from the EP-WD Zone for all buildings and structures, be approved; and That By-Law 46 of 2022 be approved.

Report TR 14-2022 regarding the 2021 Audited Financial Statements be received; and THAT the 2021 Audited Financial Statements as presented by BDO Canada LLP be approved.

Item 10.2 of the Agenda be received.

Report PL 15-2022, relating to a ZBA Application, submitted by Michael Backx, be received; THAT ZBA Application ZO-02/2022 , submitted by Michael Backx, requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 10039, 10045, 10051, 10057, and 10063 Lakeshore Road to the R6 Zone, be approved, subject to the woodlot outside of the proposed development envelopes (including the EP-NC Zone portions of 10051 Lakeshore Road) being zoned EP-WD; and THAT By-Law 27 of 2022 be approved.

Report PL 16-2022 being a report respecting a request to enter into an Encroachment Agreement, submitted by Michael MacDermid, respecting 4 Main Street South, Forest, be received; and THAT the Encroachment Agreement between 2310630 Ontario Inc. and the Corporation of the Municipality of Lambton Shores, respecting 4 Main Street South, Forest, be approved; and THAT By-Law 48 of 2022 be approved authorizing the execution of the agreement.

Report PL 17-2022 respecting a Subdivision Agreement with Rice Development Company Inc., be received; THAT the draft Subdivision Agreement between Rice Development Company Inc. and the Corporation of the Municipality of Lambton Shores, respecting “Phase 6” of Draft Approved Plan of Subdivision File No. SD-2006-01 be approved; and THAT By-Law 47 of 2022 authorizing the execution of a Subdivision Agreement with Rice Development Company Inc. be approved.

Report FES 03-2022 regarding the “RFP Award – Pumper Tanker Light Rescue Truck” be received; and THAT RFP 2022-18 for a Pumper Tanker be awarded to Safetek Emergency Vehicles Ltd. for a proposal price of $903,218 (excluding HST); and THAT the Mayor and Clerk execute any and all necessary documents.

report CAO 10-2022 regarding the Morenz Lane Seawall Installation received; and THAT staff be directed to prepare the appropriate agreements for Council’s consideration at a future meeting.

Report TR 15-2022 regarding the 2021 Development Charges Statement be received; and THAT the 2021 Development Charges Statement for submission to the Ministry of Municipal Affairs and Housing be approved.

Report TR 16-2022 regarding 2021 Cash in Lieu of Parkland be received; and THAT the 2021 Cash in Lieu of Parkland Statement be approved.

CL 20-2022 regarding the Appointment of Engineer for the Smejkal Drain be received; and THAT staff be directed to proceed with notification to the Ausable Bayfield Conservation Authority and Ontario Ministry of Agriculture, Food and Rural Affairs; and THAT Spriet Associates be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

Report CL 21-2022 regarding Records and Information Management Program and Retention By-Law be received; and THAT the Records Retention By-Law and supporting Retention Schedules be approved.

Report CL 23-2022 regarding a Policy and Procedure Framework be received; THAT Corporate Policy #CP-POL-001 being the Policy and Procedure Framework be approved.

Report CL 24-2022 regarding Request for Encroachment Agreement – 9936 Ontario Street be received; and THAT staff prepare a lease agreement for the use of municipal property abutting 9936 Ontario Street for Council consideration.

By-Law 45-2022 be read and first and second time; and THAT By-Law 27-2022 and By-Laws 46-2022 through 50-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the June 28, 2022 Council Meeting adjourn at 8:19 p.m.