Council Meeting

Council move into Closed Session at 6:01 p.m. to discuss matters under the Municipal Act, Sections 239(1)(b) and (f) being personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

the Closed Session adjourn at 6:57 pm and the regular Council meeting resume at 7:00 pm.

the March 2, 2021 Council meeting agenda is approved as amended. Item 13.4 By-Law 11-2021 - Stop Up and Close Part of Eilber Street.

the minutes of the February 9, 2021 Council meeting be adopted as presented.

Items No. 10.1 through 10.4 of the Agenda be received.

Report PL 06-2021 respecting proposed names for private streets within Draft Approved Plan of Condominium SD-2009-01 be received; THAT the proposed road names Kilally Lane and Hastings Gate within Draft Approved Plan of Condominium SD-2009-01 be approved.

Report PL 07-2021, relating to a proposed development agreement with Devcor Capital Inc. be received; THAT the Agreement between the Corporation of the Municipality of Lambton Shores and Devcor Capital Inc. respecting the development of lands at 41 Main Street West, Grand Bend, be approved; and THAT By-Law 12 of 2021 be approved.

Report DCS 05-2021 providing information on the Parks and Facilities By-Law 13 of 2021 be received; and THAT By-Law 13 of 2021 be approved.

Report DCS 06-2021 regarding the COVID-19 impacts to community group operations be received; and THAT financial support for utility payments for the Arkona Seniors Centre including rental of water heater, natural gas and hydro in the amount of $2,000.00 be provided to the Arkona Seniors Club, to be funded through the Safe Restart Support Program; and THAT staff be directed to prepare a formalized agreement with the Arkona Seniors Club for the exclusive use of the Arkona Seniors Centre.

Report DCS 07-2021 regarding the Tender award for the Broadway Street Reconstruction Project be received; and THAT the tender received from Birnam Excavating Limited for the tendered price of $2,858,034.01 including HST be accepted; and THA T the Mayor and Clerk be authorized to sign the associated contract agreement.

Report TR 27-2020 regarding the “Council Vibrancy Reserve Fund” be received.

Report TR 03-2021 regarding the Forest Business Improvement Area 2021 Budget is received, and THAT the Forest Business Improvement Area 2021 Budget in the amount of $28,840.00 be approved.

Report TR 04-2021 regarding the 2020 Council and Committee Remuneration be received.

Report TR 05-2021 regarding the Audit Questionnaire be received; and THAT the municipal auditors be informed that Council is aware of the Municipality’s administrative fiscal management processes and have no suspicion or knowledge of fraud and error.

Report TR 06-2021 regarding the 2020 Draft Year to Date Financial Statements be received; and THAT the following allocations of the 2020 surplus to the identified Reserve Funds be approved: $230,000 – to the Tax Rate Stabilization Reserve fund $300,000 – to the Transportation Infrastructure Reserve Fund $300,000 – to the Facilities Reserve Fund $300,000 – to the Working Funds Reserve Fund $70,000 - to reduce the 2021 tax rate And the Balance – to Working Funds Reserve Fund.

Report TR 07-2021 regarding the Lambton Shores Phragmites Community Group funding request be received; and THAT a one-time grant of $15,000 be provided to the Lambton Shores Phragmites Community Group to update the Invasive Phragmites Management Plan for the Municipality of Lambton Shores, funded from the Working Funds Reserve Fund.

Report TR 08-2021 Regarding the funding of a consolidated Administration Office and Council Chamber be received; and THAT the next step in the process; being the preparation of Net Zero architectural and engineering tender ready construction documents, be completed by Skinner and Skinner Architects Inc. and funded from the Working Funds Reserve Fund; and THAT Council supports the submission of a full application to the Green Municipal Fund Capital Grant and Loan program for the proposed New Administration Office and Council Chamber

staff prepare a report outlining options for the three existing office spaces after construction of a consolidated Municipal Office and Council Chamber.

Report TR-9-2021 regarding the 2021 New Initiatives for Consideration be received.

By-Laws 11-2021, 12-2021, 13-2021 and 14-2021 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the March 2, 2021 Council meeting adjourn at 8:06 p.m.