Council Meeting

Council move into Closed Session at 6:31 pm to discuss a matter under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

the March 19, 2024 Closed Session adjourn at 6:44 pm and Regular Council reconvene at 7:00 pm.

the March 19, 2024 Council Meeting Agenda be approved as presented.

the minutes of the February 27, 2024 Council Meeting be adopted as presented.

the Council Meeting adjourn at 7:03 pm for a Public Meeting held under the Planning Act.

the Public Meeting close and the regular Council Meeting reconvene at 7:06 pm.

Correspondence Items 10.2 and 10.3 of the Agenda be received.

Correspondence Item 10.1 be received.

T HAT Report PL 06- 202 4 regarding the Lambton Shores Official Plan Review be received for information.

Report PL 07-2024, relating to Official Plan and Zoning By-Law Amendment Applications, submitted by Sarah Benjey and Rebecca Sheppard, be received; THAT Official Plan Amendment Application OPA-02-2024 , requesting an amendment to the Lambton Shores Official Plan to re-designate portions of the 10.3 acre parcel described as Con 19, Pt Lot 7 to a residential designation be approved; THAT Zoning By-Law Amendment Application Z-04-2024 , requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of the 10.3 acre parcel described as Con 19, Pt Lot 7 to a Residential 6 Zone with exceptions for lot area and frontage and the balance to a natural environment zone be approved; THAT By-Law 27 of 2024 to adopt Amendment No. 9 to the Lambton Shores Official Plan be approved; and THAT By-Law 26 of 2024 to implement the zoning by-law amendment be approved.

Report DCS 08-2024 regarding the Tender award for The Legacy Recreation Centre (Thedford) Roof Replacement project be received; THAT the Tender received from 2198433 Ontario Ltd. o/a Accent Roofing & Siding (Accent Roofing) for the submitted price of $ 674,299.25 including HST be accepted; THAT the additional funds required for this project be funded from the Facilities Reserve Fund; and THA T the Mayor and Clerk be authorized to execute any contract or other documents.

Report DCS 09-2024 regarding the “My Main Street Community Activator Grant” be received; and THAT Staff be directed to apply for up to $250,000 to complete upgrades to the parkette located in downtown Forest.

Report DPW 03-2024 regarding the Tender award for the 2024 Gravel supply and delivery be received; and THAT the Tender received from Johnston Brothers Bothwell Limited in the amount of $20.02/tonne net HST for the supply and delivery of Granular ‘M’ Gravel be accepted at a volume of 30,000 tonnes; and THAT the additional funds required for this project be funded from the Transportation reserve; and THAT the Mayor and Clerk be authorized to sign any associated agreement.

Report DPW 04-2024 regarding the Proposal award for a One Ton Truck be received; and THAT the Proposal received from Exeter Chrysler in the amount of $122,348.08 net HST for the supply and delivery of a One Truck Truck be accepted; and THAT the Mayor and Clerk be authorized to execute any contract or other documents.

Report DPW 05-2024 regarding the Tender award for the Elizabeth Street and Ravenswood Line Reconstruction project be received; THAT the tender received from Cassidy Construction London Limited (Cassidy) for the tendered price of $ 2,529,719.35 including HST ($2,278,090.63 Net HST) be accepted; THAT Spriet Associates London Limited be authorized to carry out contract administration and construction observation services for the project in accordance with the estimate, on file, at an upset limit of $211,574.48 including HST ($190,529.37 Net HST), in accordance with the Municipality of Lambton Shores Procurement and Asset Disposal Policy; and THA T the Mayor and Clerk be authorized to sign the associated contract agreement(s).

Report DPW 06-2024 regarding the Tender award for the Kennedy Line Bridge – Watermain Connection construction project be received; THAT the tender received from Rapid Drainage Ltd. (Rapid Drainage) for the tendered price of $ 310,603.46 including HST ($279,708.04 Net HST) be accepted; THAT the additional funds required for this project be funded from the Water Reserve Fund; and THA T the Mayor and Clerk be authorized to sign the associated contract agreement(s).

Report DPW 07-2024 regarding Highway 21 Cycling Infrastructure be received; and THAT Lambton Shores Council strongly encourage the Ministry of Transportation to install cycling lanes as part of the Highway 21 Construction project in 2024; and THAT Staff be directed to schedule a delegation with the Minister.

Report TR 04-2024 regarding the 2023 Council and Committee Remuneration be received.

Report CL 06-2024 regarding the lease between the Municipality and Fisheries and Oceans Canada for the Grand Bend Harbour is received; and THAT the Mayor and Clerk are authorized to sign the five year agreement with the Small Craft Harbour Branch of Fisheries and Oceans for the Harbour in Grand Bend.

Report CAO 04-2024 regarding the “Municipal Accommodation Tax” be

By-Laws 20-2024, 22-2024, 23-2024 and 25-2024 through 28-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

By-Laws 21-2024 and 24-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the March 19, 2024 Council Meeting adjourn at 7:45 pm.