Council Meeting

the April 25, 2023 Council Meeting Agenda be approved as amended.

the minutes of the April 4, 2023 Council Meeting be adopted as presented.

Item 10.1 of the Agenda be received.

the Lambton Shores Phragmites Community Group be permitted to reallocate unspent community grant funds from the 2023 granting period for website renewal fees and computer software.

Report CAO 10-2023 regarding the Damaged Vehicle Replacement be received; and THAT staff be authorized to single source purchase a pick-up truck equivalent to the truck that was deemed a total loss; and THAT the any additional funding or surplus funds be taken from or directed to the Rolling Stock Reserve.

Report PL 08-2023, relating to a request by Rice Development Corp. to extend approval for (Revised) Draft Approved Plan of Subdivision No. SD-2006-01, be received; and THAT the lapsing date for (Revised) Draft Approved Plan of Subdivision No. SD-2006-01 be extended to June 15, 2026.

Report PL 09-2023 regarding a draft of a new Provincial Planning Statement be received.

Report DCS 09-2023 regarding the “Inclusive Community Grants Program” be received.

Report DCS 10-2023 regarding the “Utter Park Concession Operating Agreement” be received; and THAT the agreement between the Municipality and the Arkona Improvement Association for the Utter Park Concession operations be approved; and THAT the by-law authorizing the execution of the agreement be approved.

Report DCS 11-2023 regarding the “Port Franks Tennis Courts Naming Request” be received; and THAT the request to name the Port Franks Tennis Courts “The Bill and Connie Graham Courts” be approved as an exemption to the Corporate Policy for Naming Municipal Property, Roads, and Parks.

Report DPW 10-2023 regarding the Tender award for the Klondyke Road/Goosemarsh Drain Culvert Replacement construction project be received; THAT the tender received from VanBree Drainage & Bulldozing for the tendered price of $ 152,555.90 excluding HST ($155,240.88 Net HST) be accepted; and THA T the Mayor and Clerk be authorized to sign the associated contract agreements.

Report DPW 11-2023 regarding the tender award for the 2023 Sidewalk Replacement Tender be received; and THAT the tender from Autoform Contracting London Limited in the amount of $100,824.10 excluding HST, ($102,598.60 Net HST), for the 2023 Sidewalk Replacement Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report TR 13-2023 regarding server replacement be received; and THAT the cost of the server replacement be funded from the Information Technology Reserve Fund in 2023.

Report TR 14-2023 regarding the Green Municipal Fund be received; and THAT the Mayor and Clerk be authorized to sign the Federation of Canadian Municipalities, Green Municipal Fund Agreement for the new consolidated Administration Office and Council Chamber. THAT the additional $30,000.00 of unfunded costs be allocated from the Building Reserve Fund.

Report CAO 11-2023 regarding the “Fire Dispatch Agreement” be received; and THAT Staff be directed to finalize a dispatch services agreement with the Sarnia Police Services; and THAT the Mayor and Clerk be authorized to execute the agreement.

Report DCS 12-2023 regarding the “Port Franks Marina Spot Dredging” be received; and THAT Overholt Excavating Services Inc. be awarded the spot dredging contract for 2023; and THAT funds over the $140,000 budgeted amount for spot dredging be drawn from the Greater Harbour Maintenance Reserve Fund; and THAT the current lease agreement with the Port Franks Yacht Club be renewed for the 2023 season; and THAT the Mayor and Clerk be authorized to sign the associated agreement; and THAT staff be directed to consult with the Port Franks Yacht Club for a 2024 agreement that clarifies spot dredging operations and responsibilities between the Municipality and the Yacht Club.

By-Laws 33-2023 through 36-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the April 25, 2023 Council Meeting adjourn at 8:16 pm.