Council Meeting

the April 30, 2024 Council Meeting Agenda be approved as presented.

the April 9, 2024 Council Meeting Minutes be adopted as presented.

the Consideration for the Laird Drain under Section 78 of The Drainage Act convenes at 7:05 pm.

the Consideration for the Laird Drain close and regular Council meeting reconvene at 7:12 pm.

Report CL 08-2024 providing Council with information on the Consideration for the Laird Drain be received; and THAT the Laird Drain Report be adopted; and THAT the by-law providing for drainage works to the Laird Drain be received and read a first and second time; and THAT the Court of Revision be set for June 4, 2024 and the meeting notice be mailed to assessed property owners, all the required agencies and organizations.

the Council Meeting adjourn at 7:13 pm for a Public Meeting pursuant to Section 17(15)(d) of The Planning Act.

the Public Meeting close and the regular Council Meeting reconvene at 7:29 pm.

correspondence from Emergency Management Ontario regarding the Lambton Shores Emergency Management Program be received.

T HAT Report PL 09- 202 4 regarding the Lambton Shores Official Plan Review be received for information.

Report PL 11-2024 being a report respecting a request to extend Draft Approval of Plan of Vacant Land Condominium File No. 38C-03001 (LS) (Revised) on lands known as 5188 Cedar Point Line be received; and THAT the request to extend Draft Approved Plan of Vacant Land Condominium File No. 38C-03001 (LS) (Revised) be refused.

Report PL 12-2024 being a report respecting application SD-2022-01 for Draft Subdivision Approval and Z11-2022 for a Zoning By-Law Amendment on lands known as 5188 Cedar Point Line & 6188 Lakeshore Road be received.

Report DCS 12-2024 regarding the “Lambton Area Film and Food Festival Road Closure Request” be received; and THAT the Lambton Area Film and Food Festival Committee be granted permission for a temporary road closure of King Street West from Main Street to James Street North from May 23 to May 26, 2024; and THAT the Lambton Area Film and Food Festival Community Grant request for $2,000 in cash for advertising costs for the event and $1,212.05 in-kind support be approved; THAT the Kiwanis Club of Forest be permitted to host an outdoor licensed patio on municipal property for the event.

Report DCS 13-2024 regarding the Tender award for the Forest Memorial Community Centre Demolition project be received; THAT the Tender received from Schouten Excavating Inc. for the submitted price of $ 306,178.02 including HST be accepted; and THA T the Mayor and Clerk be authorized to execute any contract or other documents.

Report DCS 14-2024 regarding the Tender Award for the Legacy Centre and Washington Street Parking Lots Resurfacing be received; and THAT the Tender received from Armstrong Paving & Materials Group Ltd. for the tender price of $177,166.80 including HST be accepted; and THAT the Mayor and Clerk be authorized to execute any contract or other documents.

Report DCS 15-2024 regarding the “Grand Bend Beachfest” be received; and THAT the sale and service of alcohol through a Special Occasion Permit in the licensed area on the upper level of the Observation Deck (Beach House) at the Grand Bend Beach on June 22, 2024 be permitted; and THAT the Grand Bend Optimist Club is granted exclusive use of the North Beach Parking Lot on June 22, 2024 from 8:00 a.m. to 11:00 p.m.

Report DCS 16-2024 regarding the “RFP Award – Port Franks Road Allowance Lease” be received; and THAT the Proposal received from 2630652 Ontario Inc. for a proposal fee of $ 53,669.20 including HST for a three-year term be accepted; and THAT the Mayor and Clerk be authorized to execute the associated agreement.

Report DPW 09-2024 regarding the tender award for the 2024 Tar and Chip Resurfacing Tender be received; and THAT the tender from 1197245 Ontario Ltd. O/A SevCon in the amount of $1,015,139.40 excluding HST, ($1,033,005.85 Net HST), for the 2024 Tar and Chip Resurfacing Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report DPW 10-2024 regarding the Tender award for Arkona Standpipe Improvements project be received; THAT the Tender received from Landmark Municipal Services ULC (Landmark) for the submitted price of $ 990,671.00 including HST be accepted; and THA T the Mayor and Clerk be authorized to execute any contract or other documents as required.

Report DPW 11-2024 regarding the tender award for the 2024 Army Camp Road – West Asphalt Shoulder Tender be received; and THAT the tender from 1197245 Ontario Ltd. O/A SevCon in the amount of $128,547.06 excluding HST, ($130,809.49 Net HST), for the 2024 Army Camp Road – West Asphalt Shoulder Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report TR 10-2024 regarding the purchase of the Bank of Montreal Property be received; and THAT funds required to finance the purchase of the Bank of Montreal property be borrowed internally; and THAT the parking lot be designated as a paid parking lot.

Report CL 07-2024 regarding the Provision of Additional Services under the Community Safety and Policing Act be received; and THAT By-Law 36 of 2024 authorizing the execution of an agreement for the provision of additional police services be approved.

Report CL 09-2024 regarding a municipal drain petition for Kennedy Line submitted under Section 4.1 (c) of the Drainage Act be received; and THAT the petition for the construction of a new drain required for Kennedy Line be accepted; and THAT Ray Dobbin Engineering be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

By-Law 36-2024 be read a first and second time; and THAT By-Laws 33-2024 through 35-2024 and By-Law 37-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the April 30, 2024 Council Meeting adjourn at 7:48 pm.