Council Meeting

Council move into Closed Session at 6:01 pm to discuss matters under the Municipal Act, Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Closed Session adjourn at 6:52 pm and Regular Council reconvene at 7:00 pm.

staff proceed with the direction given regarding correspondence relating to potential litigation as it relates to noise complaints from pickleball at the Grand Bend courts.

staff proceed as directed for the purchase of a dredging vessel.

the September 26, 2023 Council Meeting Agenda be approved as amended.

the minutes of the September 5, 2023 Council meeting be adopted as presented.

the Council Meeting adjourn at 7:10 pm for a Public Meeting held under the Planning Act.

the Public meeting close and the regular Council Meeting reconvene at 7:14 pm.

Report PL 25-2023, relating to a Zoning By-Law Amendment Application, Site Plan Application, and Deeming By-Law request, submitted by the Arkona Lions Club, be received; THAT ZBA Application ZO-10/2023 , submitted by the Arkona Lions Club, requesting an amendment to Zoning By-Law 1 of 2003 to rezone 20 Smith St and 14 Union St East, Arkona, to a site-specific Institutional Zone with a 5m exterior side yard, be approved, with the addition of a provision requiring no additional parking spaces; THAT By-Law 69 of 2023 be approved to implement the zoning by-law amendment; THAT the Site Plan Agreement requested by Arkona Lions Club (File: SP-02/2023) be approved, as drafted; THAT By-Law 71 of 2023 be approved to authorize execution of the site plan agreement between the Municipality of Lambton Shores and the Arkona Lions Club; THAT the request by Arkona Lions Club for a deeming by-law pursuant to Section 50(4) of the Planning Act, respecting P 5, LTS 35 & 36 W. SMITH, be approved; and THAT Deeming By-Law 68 of 2023 be approved.

Report CL 14-2023 regarding a municipal drain petition for Wakefield Street submitted under Section 4.1 (c) of the Drainage Act be received; and THAT the petition for the construction of a new drain required for Wakefield Street be accepted; and THAT Spriet Associates be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

Report DCS 24-2023 regarding the “Community Vibrancy Fund Policy” be received.

CP-CS-POL-006 Community Vibrancy Fund Large Projects Policy be amended to allow capital projects on municipal property.

CP-CS-POL-006 Community Vibrancy Fund Small Projects Policy application date be amended to November 15th.

CP-CS-POL-005 Community Vibrancy Fund Small Projects Policy be approved as amended; and THAT CP-CS-POL-006 Community Vibrancy Fund Large Projects Policy be approved as amended; and THAT CP-CS-POL-003 Community Grant and Vibrancy Fund Policy be repealed.

Report DPW 23-2023 regarding the Tender award for the Thedford Booster Pump Station Rehabilitation project be received; THAT the tender received from Birnam Excavating Ltd. (Birnam) for the tendered price of $ 1, 468,862.31 excluding HST ($1,494,714.29 Net HST) be accepted; and THAT B.M. Ross and Associates Limited be authorized to carry out contract administration and construction observation services for the said project in accordance with the estimate, on file, at an upset limit of $136,000 excluding HST ($138,393.60 Net HST), in accordance with the Municipality of Lambton Shores Procurement and Asset Disposal Policy; THAT the additional funds required for this project be funded from the Water Reserve fund; and THA T the Mayor, Clerk, and Staff be authorized to sign the associated contract agreement.

Report CAO 20-2023 entitled “Strategic Priorities Plan Update” be received.

By-Laws 68-2023 through 72-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the September 26, 2023 Council Meeting adjourn at 8:14 pm.