Council Meeting

the February 25, 2025 Council Meeting Agenda be approved as amended.

the minutes of the February 4, 2025 Council Meeting be adopted as presented.

Report PL 05-2025 regarding a request by Forest Non-Profit Seniors Housing regarding waterline assumption, be received; THAT the waterline distribution system infrastructure located on lands known as 5969 Townsend Line, Forest be assumed by the Municipality of Lambton Shores ; THAT an appropriate security be retained, as determined by the Director of Public Works, for the completion of outstanding grading work; and THAT By- L aw 13 of 2025 be approved .

Report PL 04-2025 regarding a request by Allen Stubbs regarding County Subdivision File 38T91003 (Widder Estates), be received; THAT the County of Lambton approval authority be advised that the Council of the Municipality of Lambton Shores has no objection to the request from Allen Stubbs that County subdivision file 38T91003 (Widder Estates) be deemed not to have lapsed ; and THAT the County of Lambton approval authority be advised that the Council of the Municipality of Lambton Shores has no objection to the anticipated request from Allen Stubbs for a “ red-line revision ” of County subdivision file 38T91003 (Widder Estates) for the purpose of increasing the number of lots to approximately 55 within approximately the same footprint .

Report FES 01-2025 regarding Fire Protection Grant be received; and THAT By-Law 12 of 2025 be approved.

Report DCS 04 -2025 regarding the “Municipal Alcohol Policy” be received; and THAT the proposed amendments to Policy CP-CS-POL-001 Municipal Alcohol Policy be approved; and THAT By-Law 98 of 2024 Fees and Charges be amended to include a $1,000 refundable damage deposit for stag and does.

Report DCS 05-2025 regarding the “Lambton Area Film and Food Festival Road Closure Request” be received; and THAT the Lambton Area Film and Food Festival Committee be granted permission for a temporary road closure of King Street West from Main Street to James Street North from May 22 to May 25, 2025; and THAT the Kiwanis Club of Forest be permitted to host an outdoor licensed patio on municipal property for the event; and THAT a minimum of two licensed security be required for the street dance event; and THAT the Kiwanis Club of Forest be permitted to host an alcohol licensed street party on the closed portion of King Street West on May 24 as part of the Festival.

Report DCS 07-2025 regarding the “Extended Ice Season Request” be received; and THAT the request received from Lambton Shores Minor Hockey Association, Forest Ringette Association and Forest Skating Club to extend the ice season at the Shores Recreation Centre for a period of six weeks to May 11 be approved pending a commitment of 40 hours of ice rented per week.

Report DCS 07-2025 regarding the “Grand Bend Art Centre Fee Waiver Request” be approved; and THAT the Grand Bend Art Centre be granted up to $1,020.00 of fee waivers and in-kind services to operate community and youth programs at the Grand Bend Public School and other municipal properties, consistent with the Community Grant Policy; and THAT the Grand Bend Art Centre be directed to apply for 2026 fee waivers through the Community Grant Program.

Report DCS 08-2025 regarding the “Ontario Trillium Foundation Grant Application” be received; and THAT staff be directed to apply for up to $200,000 to support upgrades to the parkette and adjacent lots in downtown Forest.

Report DPW 02-2025 regarding the Tender award for the 2025 Gravel supply and delivery be received; and THAT the Tender received from Johnston Brothers Bothwell Limited in the amount of $20.02/tonne net HST for the supply and delivery of Granular ‘M’ Gravel be accepted at a volume of 30,000 tonnes; and THAT the Mayor and Clerk be authorized to sign any associated contract agreements.

Report DPW 03-2025 regarding the Proposal award for an Articulating Tractor be received; and THAT the Proposal received from Work Equipment Limited in the amount of $219,408.81 net HST for the supply and delivery of an Articulating Tractor be accepted; and THAT the Mayor and Clerk be authorized to execute any contract documents.

Report DPW 04-2025 regarding Housing Enabling Water Systems Fund be received; and THAT the Municipality of Lambton Shores proceeds with the Thedford Watermain Improvement Project; and THAT the amount $401,500 required for the project be funded from the Water Reserve fund.

Report DPW 05-2025 regarding the 2024 Lambton Shores Annual Water Reports be received; and THAT the following water reports be received for information: 2024 East Lambton Shores Water Distribution System Annual Summary Report; 2024 East Lambton Shores Water Distribution System Annual Report; 2024 West Lambton Shores Water Distribution System Annual Summary Report; and 2024 West Lambton Shores Water Distribution System Annual Report.

Report TR 05-2025 regarding the Statement of Remuneration and Expenses for 2024 be received, and THAT THAT Council remuneration be included in the municipality’s 2025 market review of staff salaries and wages.

Report TR 07-2025 regarding Building Department 2024 Annual Report be received. THAT the Building Permit Fee Annual Report – 2024 be approved. THAT the transfer of reserve funds in the amount of $70,228.72 to cover the 2024 Building Department operating deficit be approved. THAT the Treasurer’s Building Permit Fee Annual Report – 2024 be posted on the Lambton Shores website.

Report TR 08-2025 regarding 2024 Cash in Lieu of Parkland be received; and THAT the Cash in Lieu of Parkland Statement be approved; and THAT the Treasurer’s Cash in Lieu of Parkland Statement be posted on the Lambton Shores website.

Report TR 09-2025 regarding the Section 358 Tax Write Off Applications be received, and THAT the Municipal Tax Applications under Section 358 of the Municipal Act, 2001 for the following Roll Numbers be denied: 3845-520-010-47900-0000 3845-520-010-48000-0000

Report TR 10-2025 regarding Delegation of Authority for Property Tax Adjustments be received, and THAT staff be directed to prepare a by-law delegating authority to the Director of Financial Services, or their designate, to adjust property taxes pursuant to Sections 357, 358 and 359 of the Municipal Act, 2001, S.O. 2001, c.25 THAT staff develop a policy and procedure to guide the administration of these applications, ensuring consistency, transparency, and adherence to legislative requirements.

Report CAO 02-2025 regarding the “Proposed Grand Bend Community Centre Design Survey Results” be received for information.

the Mayor and Clerk be authorized to sign any documents relating to the transfer of the Pinehill Cemetery from The United Church of Canada to the municipality.

By-Laws 09-2025 through 14-2025 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the February 25, 2025 Council Meeting adjourn at 8:02 pm.