Council Meeting

the March 18, 2025 Council Meeting Agenda be approved.

the Council Meeting adjourn at 7:10 pm for Public Meetings held under the Planning Act.

the Public Meetings close and regular Council Meeting reconvene at 7:30 pm.

Items 10.1 and 10.2 of the Agenda be received.

Report PL 06-2025, relating to a Zoning By-Law Amendment Application, submitted by Brandon Desrochers, be received; THAT Zoning By-Law Amendment Application Z02-2025 , requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 9820 Lakeshore Road to permit a Residential 6 (R6) Zone permitting a single dwelling residence and building and contracting establishment, be denied; and THAT amending By-Law 17 of 2025 instead be passed, rezoning portions of the property to a site-specific zone permitting a single detached dwelling and detached accessory buildings in a front yard and rezoning the balance of the property to a conservation zone.

Report PL 07-2025, relating to a Zoning By-Law Amendment Application, submitted by Westland Holdings GB Inc. be received; THAT Zoning By-Law Amendment Application ZO-03/2025 submitted by Westland Holdings GB Inc. requesting an amendment to Zoning By-Law 1 of 2003 to amend the C5-2 zone on the lands known as 10023 Lakeshore Road, be approved; and THAT By-Law 18 of 2025 be approved.

Report PL 08-2025, relating to a Zoning By-Law Amendment Application, submitted by Joseph & Tracy Brophy be received; THAT Zoning By-Law Amendment Application ZO-04/2025 submitted by Joseph & Tracy Brophy requesting an amendment to Zoning By-Law 1 of 2003 for a site-specific rezoning to permit a secondary dwelling unit in a detached building and a maximum lot coverage for accessory buildings of 122.63 m 2 (1320 ft 2 ) on the lands known as 8552 Vance Drive, be approved; and THAT By-Law 19 of 2025 be approved.

T HAT Report PL 09 -202 5 relating to a request to temporarily have two dwellings on a property be received; THAT the request by Kevin Kwarciak and Ryan Martin , to permit the occupancy of an existing dwelling during the construction of a new single detached dwelling on lands known as 8651 Goosemarsh Line , Lambton Shores , be approved ; and THAT By-Law 20 of 2025 to authorize execution of an agreement with Kevin Kwarciak and Ryan Martin be approved.

Report DCS 09-2025 regarding the “Shores Recreation Centre Cooling Tower Tender Award” be received; and THAT the Tender received from Cimco Refrigeration in the amount of $91,994.60 net of refundable HST for the supply and installation of a cooling tower for the Shores Recreation Centre be accepted; and THAT the Mayor and Clerk be authorized to execute any contract documents.

Report DCS 10-2025 regarding the “Community Services Tractor Replacement” be received; and THAT additional funds in an amount of $ 6,000 for the purchase of the tractor be funded from the Rolling Stock Reserve Fund.

staff prepare a report on the municipality's purchasing policy which recognizes issues relating to the current economic instabilities.

Report DPW 06-2025 regarding the tender award for the 2025 Tar and Chip Resurfacing Tender be received; and THAT the tender from Cornell Construction Limited in the amount of $226,583.75 excluding HST, ($230,571.62 Net HST), for the 2025 Tar and Chip Resurfacing Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report DPW 07-2025 regarding the proposal award for the 2025 Forest Stormwater Management Masterplan Proposal Award be received; and THAT the proposal from BM Ross and Associates Limited in the amount of $109,556.00 excluding HST, ($111,484.19 Net HST), for the 2025 Forest Stormwater Management Masterplan be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report TR 12-2025 regarding Adoption of Digital Procurement Platform be received; and THAT the implementation of Bids &Tenders as the Municipality’s digital procurement platform be approved; and THAT that this initiative be funded through the Modernization Reserve Fund.

Report CL 06-2025 “Public Engagement with Flashvote” be received; and THAT staff be authorized to engage Flashvote for a 3-year term.

Report CL 07-2025 regarding Accessibility Award Initiative be received; and THAT the request by the Lambton Shores Accessibility Advisory Committee to create a Lambton Shores Accessibility Award be approved; and THAT the award criteria be provided to Council for endorsement prior to the launch.

By-Laws 15-2025 through 22-2025 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the March 18, 2025 Council Meeting adjourn at 8:42 pm.