Council Meeting

Council moves into a Closed Session at 6:22 pm to discuss a matter under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees.

the February 24, 2026 Closed Council Meeting adjourn at 6:41 pm. to reconvene in Regular Council at 7:00 pm.

the February 24, 2026 Council Meeting Agenda be approved as amended.

the February 3, 2026 Council Meeting Minutes be adopted as presented.

Council move into Public Meeting at 7:06 pm for a Public Meeting held under the Planning Act.

the Public Meeting close at 8:05 pm. and Regular Council resume at 8:10 pm.

staff develop a policy for recognition plaques in municipal facilities to manage equitably across the municipality which includes nomination, impact and design standards

Report PL 02-2026, relating to Official Plan and Zoning By-Law Amendment Applications be

Report DCS 06-2026 regarding the “Arkona Lions Large Vibrancy Request” be received; and THAT the Large Vibrancy request from the Arkona Lions Club to complete upgrades to the Arkona Seniors Centre in the amount of $11,565.75 be denied; and THAT the 2026 Capital Budget be amended to include $34,697.25 to complete work requested by the Arkona Lions Club at the Arkona Seniors Centre, and that the additional funds required be funded from the non-segregated Vibrancy Reserve Fund, with a net levy impact of $0; and THAT a single source quote from Classic Design Fence & Deck Company in the amount of $34,097.14 + HST ($34,697.25 net of refundable HST), for the upgrades to the Arkona Seniors Centre be accepted; and THAT a single source quote from Sisler Electric in the amount of $7,300 + HST ($7,428.48 net of refundable HST), for the electrical and lighting upgrades to the Arkona Senior Centre be accepted, and THAT the Director of Community Services be authorized to sign the associated contract agreements.

Report DCS 07-2026 regarding the “Lakeshore Eco-Network Tree Proposal” be received; and THAT permission be granted to the Lakeshore Eco-Network to plant trees as proposed at the Legacy Recreation Centre as part of their “Lambton Shores Tree People Project: Planting Trees to Fight Climate Change” tree planting project.

Report DCS 08-2026 regarding the “Ontario Trillium Foundation Grant Application” be received; and THAT staff be directed to apply for up to $200,000 to support the replacement of the playground structure at the Port Franks Community Centre.

Report DCS 09-2026 regarding the “Ausable Port Franks Optimist Sand Volleyball Request” be received; and THAT further public input be solicited on this project.

Report DCS 10-2026 regarding the “Lambton Shores Minor Hockey Association Ice Season Extension Request” be received; and THAT the request be approved to extend the spring ice season at the Shores Recreation Centre to May 19, 2026, pending a commitment of 40 hours of ice rented for the additional week; and THAT staff be directed to submit correspondence to the Ontario Hockey Federation in support of Lambton Shores Minor Hockey Association request for exemption to the tryout window.

Report DPW 03-2026 regarding the Proposal award for the Water Meter Replacement project be received; and THAT the proposal received from Neptune Technology Group Canada Company for the tendered price of $1,308,341.15 net of refundable HST be accepted; and THAT the 2026 Capital Budget be amended to increase the budgeted cost of the Meter Replacement project by $308,341.15, for a total cost of $1,308,341.15, and that the additional funds required be funded from the Water Reserve Fund, with a net levy impact of $0; and THA T the Mayor and Clerk be authorized to execute any contract or other documents.

Report DPW 04-2026 regarding the 2025 Lambton Shores Annual Water Reports be received; and THAT the following water reports be received for information: 2025 East Lambton Shores Water Distribution System Annual Summary Report; 2025 East Lambton Shores Water Distribution System Annual Report; 2025 West Lambton Shores Water Distribution System Annual Summary Report; and 2025 West Lambton Shores Water Distribution System Annual Report.

Report DPW 05-2026 regarding the Tender award for the 2026 Gravel supply and delivery be received; and THAT the Tender received from Johnston Brothers Bothwell Limited in the amount of $19.91/tonne net of refundable HST for the supply and delivery of Granular ‘M’ Gravel be accepted at a volume of up to 30,000 tonnes; and THAT the Mayor and Clerk be authorized to sign any associated contract agreements.

TR 06-2026 regarding 2026 Report on Excluded Expenses - Ontario Regulation 284-09 be received; and THAT the Budget to PSAB Reconciliation for 2026 Excluded Expenses, as required by Ontario Regulation 284/09 be adopted.

Report CAO-01-2026 regarding the “Establishing a tourism Municipal Service Corporation” be received; and THAT By-Law 11-2026 be approved; and THAT the Discover Lambton Shores Corporation By-Law No.1 substantially in the form presented be approved; and THAT the Chair of the Board and Clerk be authorized to execute By-Law No.1 with such minor administrative or technical revisions as may be required.

Report TR 08-2026 regarding the Rural Ontario Development (ROD) Program Contribution Agreement be received; and THAT the Mayor and Clerk be authorized to execute the Contribution Agreement with the Ontario Ministry of Rural Affairs for the approved Rural Ontario Development Program – Community Development grant application in the amount of $31,718.45; and THAT the 2026 Capital Budget be amended to add the following items: grant revenue in the amount of $31,718.45, reserve funding in the amount of $58,905.80 from the Land Improvement Reserve, and capital expenditures in the amount of $90,624.15 for Phase 2 of the Forest Parkette project with a net levy impact of $0; and THAT staff take all necessary actions to fulfill the terms and conditions of the agreement.

By-Laws 11-2026, 12-2026 and 13-2026 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the February 24, 2026 Council Meeting adjourn at 8:58 pm.