Council Meeting

Council move into a Closed Session at 6:25 pm to discuss matters under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, Section 239(2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board and Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

the following recipients be notified and invited to the Volunteer Awards Banquet on September 10, 2026: Doris Atchinson – Civic Award Melissa VanWieren – Civic Award Rick (posthumously) and Betty Jones – Heritage Award Kelly Michaelis – Environment Award Randy Shaw – Sports & Recreation Award Maxine Czupryna – Good Neighbour Award (Ward 3) Jim and Grace Dekker - Good Neighbour Award (Ward 3) Terry Pickles - Good Neighbour Award (Ward 3) Elsie VanBree – Good Neighbour Award (Ward 4) Forest Firefighters’ Association 1888 (Ward 5) - Good Neighbour Award (Ward 5) Arkona 150 Celebrations Committee – Outstanding Community Group Grand Bend Canada Day Committee - Arts and Culture Award Grand Bend Community Health Centre Wellness Team - Good Neighbour Award North Lambton Community Health Centre Low Impact Exercise Team - Good Neighbour Award

the Mayor and Clerk be authorized to execute the documents required to complete the purchase of approximately 1.41 ha from the property located at 8529 Townsend Line, Arkona, and; THAT the total purchase price for the property shall not exceed $100,000, and; THAT the property purchase be funded from the Land Improvements Reserve.

the August 11, 2026 Council Meeting Agenda be approved as presented.

the minutes of the July 14, 2026 Council Meeting be adopted as presented.

Council move into Public Meetings at 7:12 pm pursuant to the Planning Act, R.S.O. 1990, as amended, to consider the applications listed on the August 11, 2026 agenda.

the Public Meetings close and the regular Council Meeting reconvene at 7:41 pm.

staff prepare an on-street parking policy.

Item 10.2 of the Agenda be received.

Report PL 05-2026, relating to Draft Approval of a Plan of Subdivision, file SD-2026-01, Official Plan, and Zoning By-Law Applications, be received; THAT draft approval be granted for Plan of Subdivision File No. SD-2026-01, subject to the conditions of approval outlined in Report PL 05-2026; THAT Official Plan Amendment Application OPA-01-2026, initiated by the Municipality of Lambton Shores requesting an amendment to the Lambton Shores Official Plan to re-designate portions of 7914 Rawlings Road to “Mixed Commercial\Industrial”, be approved; THAT Zoning By-Law Amendment Application ZO-02/2026 initiated by the Municipality of Lambton Shores requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 7914 Rawlings Road for development of the lands as proposed in Draft Plan of Subdivision File No. SD-2026-01 be approved; THAT By-law 48 of 2026 to adopt Amendment No. 14 to the Lambton Shores Official Plan Amendment be approved; and THAT By-Law 49 of 2026 to implement the Zoning By-law Amendment be approved.

Report PL 06-2026, relating to Draft Approval of a Plan of Subdivision, file SD-2022-01, and Zoning By-Law Application, be received.

Report PL 07-2026, relating to Draft Approval of a Plan of Condominium, file CDM-2026-01, submitted by MFL Properties Inc., be received; THAT draft approval be granted for Plan of Condominium File No. CDM-2026-01, subject to the conditions of approval: 1.That this Approval, applies to the Draft Plan of Condominium, prepared by Monteith Brown Planning Consultants., submitted as part of the application for draft approval, for draft approval, which shows 3 residential units. 2.That the owner complete a Fire Safety Plan for 17 Pine Street, Grand Bend that is to the satisfaction of the Municipality of Lambton Shores Fire Chief. 3.That the final Condominium declaration be provided to the Municipality for review and approval prior to registration. 4.This Draft Approval shall lapse if Final Approval, or extension to Draft Plan Approval, is not obtained within three years of the date of this approval, August 11, 2029.

Report FES 09-2026 regarding Change Order #2 for the 2026 Fire Apparatus be received; and THAT Change Order #2 with Dependable Emergency Vehicles in the amount of $36,816.00 plus applicable taxes ($37,544.00 net refundable HST), bringing the total contract value to $1,100,542.00 plus taxes (1,119,991.54 net refundable HST) be approved; and THAT the Fire Chief be authorized to sign the associated Change Order #2 agreement Dependable Emergency Vehicles.

Report DCS 26-2026 regarding the “Arkona Lions Club - Electronic Sign Request” be received; and THAT the Arkona Lions Club be authorized to install an electronic sign at the Arkona Seniors Centre pending receipt of the required permits and approvals; and THAT the Mayor and Clerk be authorized to sign the associated maintenance agreement.

Report DCS 27-2026 regarding the “Tender Award – Legacy Recreation Centre HVAC Unit” be received; and THAT the Tender received from Jayden’s Mechanical Ltd. in the amount of $121,288.44 net of refundable HST for the supply and installation of a new HVAC Unit for the Legacy Recreation Centre be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreements.

Report DCS 28-2026 regarding the tender award for the Forest Fire Hall and 6276 Townsend Line Parking Lots Resurfacing Project be received; and THAT the tender from Armstrong Paving and Materials Group Ltd. in the amount of $242,192.60 excluding HST, ($246,455.19 Net of refundable HST), for the Forest Fire Hall and 6276 Townsend Line Parking Lots Resurfacing Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreements.

Report DCS 29-2026 regarding the “Forest Skating Club Harness Request” be received; and THAT the Forest Skating Club is granted permission to install an on-ice track harness at the Shores Recreation Centre, pending the receipt of appropriate permits and inspections; and THAT the Mayor and Clerk be authorized to sign the associated agreement.

Report DPW 18-2026 regarding Legion Commemorative Crosswalks be received; and THAT staff be directed to proceed with the Legion Commemorative Crosswalks in accordance with the design and locations identified within this report.

Report DPW 19-2026 regarding Forest Legion Parking Area Change Request be received; and THAT Staff be directed to present the Forest Legion Parking Area Change Request to the Lambton Shores Accessibility Committee; and THAT Staff be directed to implement the Forest Legion Parking Area Change in accordance with Accessibility Committee Comments .

Report DPW 20-2026 regarding the tender award for the 2026 Asphalt Shoulders – West Ipperwash Road and Ipperwash Road Project be received; and THAT the tender from 1197245 Ontario Ltd. O/A SevCon in the amount of $324,709.27 excluding HST, ($330,424.15 Net HST), for the 2026 Asphalt Shoulders – West Ipperwash Road and Ipperwash Road Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreements.

Report DPW 21-2026 regarding the tender award for the 2026 Outer Drive Resurfacing Project be received; and THAT the tender from Lavis Contracting Co. Limited in the amount of $1,114,109.30 excluding HST, ($1,133,717.62 Net HST), for the 2026 Outer Drive Resurfacing Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreements.

Report TR 27-2026 regarding the proposed Agency Agreement with Fire Marque Inc. be received; THAT the Mayor and Clerk be authorized to enter into an agency agreement with Fire Marque Inc. for the purpose of cost recovery for insured perils, THAT staff be directed to bring forward the necessary amendments to the Fees and Charges By-law to authorize the recovery of eligible Fire Department response THAT net proceeds received by the Municipality be recorded as Fire Department revenue and used to off-set Fire Department operating and capital costs.

Report TR 28-2026 regarding the Ontario Trillium Foundation (OTF) Agreement be received for information: and THAT the Director of Financial Services be authorized to sign the Grant Contract on behalf of the Municipality. THAT a revision of the 2026 Council Approved Budget be approved to include the Port Franks Accessible Playground Project, with total project costs of $215,000, funded by $175,000 from the Ontario Trillium Foundation and $40,000 from the Land Improvement Reserve.

Report CL 17-2026 relating to a request for a Class 5 Septic System (holding tank) for the property located at 7604 Biddulph Street, Port Franks, be received; and THAT the use of a Class 5 Septic System (holding tank) be approved as an alternative to a wastewater treatment system for 10009 Superior Street, Port Franks; and THAT the Mayor and Clerk be authorized to execute an agreement with Craig Russell to allow the installation of a Class 5 Septic System to service 7604 Biddulph Street, Port Franks.

By-Laws 46-2026 through 51-2026 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the August 11, 2026 Council Meeting adjourn at 8:20 pm.