Council Meeting

the September 9,2025 Council Meeting Agenda be approved as presented.

the minutes of the August 12, 2025 Council Meeting be adopted as presented.

the Council Meeting adjourn at 7:04 pm for the Court of Revision for the Kennedy Line Drain.

Ronn Dodge be appointed Chair of the Court of Revision for the Kennedy Line Drain.

the assessment schedule presented by R. Dobbin Engineering Inc. for the Kennedy Line Drainage Works be adopted.

the Court of Revision for the Kennedy Line Drain adjourn and Regular Council resume at 7:06 pm.

Report TR 27-2025 regarding the 2024 Audited Financial Statements be received; and THAT the 2024 Audited Financial Statements as presented by MNP LLP be approved.

the correspondence relating to Proposed Amendments to the Resource Recovery & Circular Economy Act from Bluewater Recycling Association (BRA) be supported; and THAT a letter of support be forwarded to the local MPP and BRA.

Report DCS 24-2025 regarding the “Lakeshore Eco-Network Large Vibrancy Request” be received; and THAT the vibrancy request by Lakeshore Eco-Network be approved.

Report DCS 25-2025 regarding the “2025 Capital Budget – Forest Parkette Expansion Tender Award” be received; and THAT the tender from Frank Van Bussel and Sons Limited in the amount of $108,389.05 excluding HST ($110,296.70 net of refundable HST), for the Forest Parkette Expansion Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report DPW 15-2025 regarding a new stop sign at the corner of Louisa Street and Cameron Street in Thedford be received; and THAT the installation of the new stop sign at the corner of Louisa and Cameron Streets in Thedford be approved.

Report DPW 16-2025 regarding the tender award for the Dietrich Crescent Widening Tender be received; and THAT the tender from 2044970 Ontario Inc o/a All Seasons Excavating in the amount of $102,860.97 excluding HST, ($104,671.33 Net HST), for the Dietrich Crescent Widening Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report TR 30-2025 Agreement with Ontario Restaurant Hotel and Motel Association be received; and THAT the Mayor and Clerk be authorized to execute a single-source agreement with the Ontario Restaurant Hotel and Motel Association (ORHMA); and THAT the 2025 Operating and Capital Budget be revised to include $3,055 as a Contracted Services expense and a transfer of an equal amount from the Short-Term Rental Operations Reserve.

Report TR 31-2025 regarding the adoption of the Prudent Investor Standard be received; and THAT the Prudent Investor Enabling By-Law be approved with the effective date to be determined by staff following the execution of the agreement with ONE JIB; and THAT the Investment Policy be approved with the same effective date as the by-law above, and that Staff update any references in the policy to reflect the Prudent Investor Standard effective date; and THAT the Treasurer be authorized to complete all required documentation to give effect to this approval, including but not limited to the client questionnaire.

Report FES 03-2025 regarding Fire Services Vehicle Replacement be received; and THAT staff be directed to prepare a Request for Proposal for the purchase of a pumper tanker fire apparatus to replace the current pumper in the Forest Station.

staff be directed to prepare a report on an amendment to the Parks and Facilities By-Law 13 of 2021 that permits busking at Grand Bend Main Beach.

By-Laws 56-2025 through 60-2025 be read a first, second and third time, passed and signed by the Mayor and Clerk.

By-Law 61-2025 be read a first, second and third time, passed and signed by the Mayor and Clerk.

Council move into a Closed Session at 8:32 pm to discuss a matter under the Municipal act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees.

Closed Session adjourn and Regular Council resume at 8:50 pm.

the September 9, 2025 Council Meeting adjourn at 8:51 pm.