Council Meeting

Council move into Closed Session at 6:32 pm to discuss a matter under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees.

Closed Session adjourn at 6:48 pm and regular Council reconvene at 7:00 pm.

the following recipients be notified and invited to an awards presentation: Catherine Minielly – Arts & Culture Kathy Steadman – Good Neighbour Emily Wilcox – Good Neighbour Ernest Morenz - Civic Award Cliff Ryan - Civic Award Ed Hunter – Environmental Award Kyle Sheppard – Sports and Recreation Award Jingle Bells Group – Good Neighbour Lambton Shores Swans – Good Neighbour NLCHC Red Cross Drivers – Outstanding Community Group THAT staff be directed to organize an in-person banquet.

the August 15, 2023 Council Meeting Agenda be approved as amended.

the minutes of the July 18, 2023 Council Meeting be adopted as presented.

Report CAO 18-2023 regarding the Arkona Squad Truck Purchase be received; and THAT staff be authorized to complete the purchase of the truck and required accessories from Bluewater Ford; and THAT the budget shortfall of $13,758 be funded from the Rolling Stock Reserve.

T HAT Report PL 22-2023, relating to a Site Plan Application, submitted by 1000142085 Ontario Inc. respecting 95 King St East, Forest, be received; and T HAT By-Law 62 of 2023 being a by-law to authorize the execution of a site plan agreement between the Corporation of the Municipality of Lambton Shores and 1000142085 Ontario Inc. be approved.

Report DCS 20-2023 regarding the “Community Grant Policy” be received; and THAT Policy CP-CS-POL-004 Community Grant Policy be approved.

Report DCS 22-2023 regarding the Tender award for the West Ipperwash Road Allowance Construction project be received; THAT the tender received from Southwest Fence & Decks Ltd. for the tendered price of $ 81,817.99 including HST be accepted; THAT the additional funds required for this project be funded from the Working Funds Reserve Fund; and THA T staff be authorized to execute any contract or other necessary documents for this project.

Report DPW 20-2023 regarding the tender award for the Gordon Road Asphalt Resurfacing Project be received; and THAT the tender from Dufferin Construction Company, A division of CRH Canada Group Inc. in the amount of $1,605,115.00 excluding HST, ($1,633,365.02 Net HST), for the Gordon Road Asphalt Resurfacing Tender be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

Report DPW 21-2023 regarding the West Ipperwash Drainage history be received.

Report DPW 22-2023 regarding the Gill Road Crosswalk be received; and THAT staff be directed to include traffic signalization of Main Street East and Summergrove Road for consideration in the 2024 Capital Budget.

Report CAO 19-2023 regarding the Road Widening Purchase – Bank of Montreal Grand Bend be received; and THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale for the property described as Part 1, Plan 25R-11247 for the purchase price of $30,250.00; and THAT By-Law 65-2023 be approved.

By-Law 62-2023, 63-2023, 64-2023 and 65-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the August 15, 2023 Council Meeting adjourn at 7:32 pm.