Council Meeting

Council move into Closed Session at 6:01 pm to discuss matters under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees and (c) a proposed or pending acquisition or disposition of land by the municipality or local board.

Closed Session adjourn at 6:45 pm and regular Council reconvene at 7:00 pm.

the disposition of the municipally owned property described as Pt Lot 1 Con Lake Road East Stephen, designated as Plan 25R11269 Part 2 be approved at a price of $ 150,000; and THAT the Mayor and Clerk be authorized to execute any documents relating to the sale.

the March 14, 2023 Council Meeting Agenda be approved as presented.

the minutes of the February 21, 2023 Council meeting be adopted as presented.

the Public Meeting close and the regular Council Meeting reconvene at 7:07 pm.

Report PL 04-2023, relating to a Zoning By-Law Amendment Application, submitted by Tim MacNaught be received; THAT Zoning By-Law Amendment Application ZO-02/2023 submitted by Tim MacNaught requesting an amendment to Zoning By-Law 1 of 2003 to rezone the R6 Zone and a portion of the EP-NC Zone on the lands known as 6795 East Parkway Drive to a site-specific R6 Zone to allow a maximum lot coverage for all accessory buildings and structures of 110 m 2 (1184 ft 2 ) be approved; and THAT By-Law 24 of 2023 be approved.

the Council Meeting adjourn at 7:08 pm for a Public Meeting held under the Planning Act.

the Public Meeting close and the regular Council Meeting reconvene at 7:14 pm.

Report PL 05-2023, relating to a ZBA Application, submitted by VSBN Holdings Inc., be received; THAT ZBA Application ZO-03/2023 , submitted by VSBN Holdings Inc., requesting an amendment to Zoning By-Law 1 of 2003 to rezone 10026 Walker Road, to permit a motor vehicle repair establishment and commercial storage of private recreational vehicles as secondary uses, be approved; and THAT By-Law 27 of 2023 be approved.

the County of Lambton Joint Library Facilities Review presentation be received.

the presentation regarding an Environmental Advisory Committee be received.

staff prepare a report on the feasibility and purpose of an Environmental Advisory Committee in Lambton Shores

the presentation regarding a Port Franks Harbour Committee be received.

Correspondence Item 10.1 be received; and THAT the Arkona Funtastic Days receive one time funding of $ 3,000 through the Community Grant Program.

Item 10.2 of the Agenda be received.

Report PL 03-2023 being a report respecting a request to lift part lot control on lands known as 24 Huron Street (GB), be received; and THAT By-Law 26 of 2023 be approved, pursuant to section 50(7) of the Planning Act , to remove Lots 247 and 248 in Plan 24 (GB) from part lot control.

Report PL 06-2023 being a report respecting a request to enter into an Agreement as a condition of a site alteration permit for the creation of a lumber yard at 63 Ontario Street South, Grand Bend, to be operated in association with the store at 57 Ontario St South, Grand Bend, be received; and THAT the Agreement between Powell Holdings Inc., Pineland Pro Hardware Limited, and the Corporation of the Municipality of Lambton Shores, respecting 63 and 57 Ontario Street South, Grand Bend, be approved; and THAT By-Law 25 of 2023 be approved to authorize the execution of the Agreement.

Report DCS 05-2023 regarding the “Procurement Award for Grand Bend Beach Washroom” is received; and THAT the single source procurement award to Urben Blu for the acquisition and installation of an Accessible and Universal self-cleaning four-season washroom at Grand Bend Beach for the purchase price of $320,000 plus installation and shipping be approved.

Report DCS 06-2023 regarding the Downtown Forest Parkette Revitalization be received for information.

Report DCS 07-2023 regarding the Tender Award for the Legacy Recreation Centre Evaporative Condenser is received; and THAT the tender received from CIMCO Refrigeration for the tendered price of $115,971.75 excluding HST ($118,012.86 Net HST) be accepted; and THAT the Mayor and Clerk be authorized to sign the associated contract agreements.

Report DPW 04-2023 regarding the 2022 Lambton Shores Annual Water Reports be received; and THAT the following water reports be received for information: 2022 East Lambton Shores Water Distribution System Annual Summary Report; 2022 East Lambton Shores Water Distribution System Annual Report; 2022 West Lambton Shores Water Distribution System Annual Summary Report; and 2022 West Lambton Shores Water Distribution System Annual Report.

Report DPW 05-2023 regarding the proposal award for the supply of a Grader be received; and THAT the proposal received from Brandt Tractor L imited in the amount of $639,900.00 excluding HST ($ 6 51 , 162 . 2 4 net HST), for the supply and delivery of a Grader be accepted; and THAT the additional funds required for this project be funded from the Rolling Stock Reserv e fund; and THA T staff be authorized to sign the associated contract agreement.

Report DPW 06-2023 regarding the proposal award for the supply of a Tractor Backhoe be received; and THAT the proposal received from Kucera Group (Bid #1) in the amount of $ 208,781.00 excluding HST ($ 212,455.55 net HST), for the supply and delivery of a Tractor Backhoe be accepted; and THAT the additional funds required for this project be funded from the Rolling Stock Reserve Fund; and THA T staff be authorized to sign the associated contract agreement.

Report DPW 07-2023 regarding the Tender award for the Northville Roof Replacement project be received; THAT the tender received for RFT 2023-10 from 1993465 Ontario Inc. O/A A+ Roofing Canada for the tendered price of $ 167, 945.00 excludi ng HST ($170,900.83 Net HST) be accepted; and THA T the Mayor and Clerk be authorized to sign the associated contract agreements.

Report CL 10-2023 regarding the results from the farm land tenders be received; and THAT the following tenders be accepted for the period of four years from March 1, 2023 to October 31, 2026: Forest – 90 Acres - Sunrise Harvesting - $400.00 per acre; Arkona – 15 Acres – Detmer Boekhorst - $526.00 per acre; Forest – 9.6 Acres – Jim Maw - $409.00 per acre; and Thedford – 22.4 Acres – Sunrise Harvesting - $400.00 per acre; and THAT the by-law authorizing the Mayor and Clerk to sign the associated agreements be approved.

a board of directors be set up to monitor and distribute the funds allocated to the Municipality for the wind turbine donations (vibrancy fund).

the use of Vibrancy Funds be

a municipal committee be established for the Port Franks Ausable River.

staff prepare a report on the previous harbour committee/strategic plan, the plans for 2023 and how the Port Franks Harbour Committee can assist as a liaison to the municipality.

By-Laws 8-2023 through 29-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

the March 14, 2023 Council Meeting adjourn at 8:51 pm.